Accounts Payable Executive

Location: Pune, Maharashtra, India | Experience: Junior Level (1-3 years)

About the Company

Our company is a growing organization focused on building dependable operations and creating a disciplined, collaborative workplace. We value accuracy, ownership, transparency, and timely execution across every business function. Finance is an important partner to the wider organization, helping teams make informed decisions, maintain strong controls, and operate with confidence. The finance team works closely with vendors, procurement, business stakeholders, and leadership to ensure financial processes remain reliable and scalable. We encourage people to improve processes, raise issues early, and use data and systems to deliver consistent outcomes. This role offers the opportunity to contribute to a well-managed accounts payable function while developing practical expertise in invoice processing, reconciliations, compliance, and vendor coordination. The successful candidate will join a team that values attention to detail, professional communication, and continuous improvement.

About the Role

As an Accounts Payable Executive, you will own the accurate and timely processing of supplier invoices and payments for the organization. You will operate through the finance and accounting systems, ensuring invoices are validated, coded, approved, recorded, and settled according to policy. The role connects vendors, procurement, business teams, and finance, making clear communication and disciplined follow-through essential. You will support reconciliations, resolve exceptions, maintain reliable documentation, and help the team meet month-end and compliance requirements. Success means reducing payment errors and delays, keeping vendor accounts accurate, and providing dependable financial information for reporting and decision-making. This is a hands-on opportunity for someone who brings strong attention to detail, basic accounting knowledge, and a willingness to improve processes in a collaborative hybrid environment.

Key Responsibilities

• Process supplier invoices through the accounts payable system, checking approvals, purchase orders, tax details, coding, and supporting documents to ensure accurate and compliant payment processing.
• Maintain vendor accounts and reconcile statements against ledger balances, identifying discrepancies early and coordinating corrections that protect data quality and supplier relationships.
• Coordinate payment runs with internal approvers and treasury or finance stakeholders, ensuring invoices are paid on time while following authorization controls and cash-management priorities.
• Respond to vendor and internal queries through clear documentation and timely follow-up, resolving exceptions that could create duplicate payments, delays, or reporting inaccuracies.
• Support month-end close by preparing schedules, reviewing outstanding items, and posting or validating accruals so financial reporting reflects complete and accurate liabilities.
• Maintain organized invoice records and audit trails within finance systems, enabling efficient reviews, statutory compliance, and quick retrieval of payment evidence.
• Identify recurring process issues and recommend practical improvements to reduce manual effort, strengthen controls, and improve the accounts payable team’s turnaround time.

Essential Skills & Technologies

• Working knowledge of accounts payable, invoice validation, vendor reconciliation, payment processing, and basic accounting controls, with strong attention to detail and numerical accuracy.
• Comfortable using accounting or ERP systems and Microsoft Excel for transaction tracking, reconciliations, data checks, and reporting; able to learn new finance tools quickly.
• Clear written and verbal communication, organized follow-through, and the judgment to escalate approval, compliance, duplicate-payment, or vendor-account issues promptly.

Additional Plus

• Experience with GST, TDS, purchase orders, three-way matching, or Indian accounts payable compliance will help you manage transactions with greater confidence.
• Exposure to month-end close, audit support, expense processing, or process documentation will strengthen your ability to contribute beyond daily invoice processing.
• Familiarity with ERP platforms such as SAP, Oracle, NetSuite, Zoho, or comparable accounting systems is advantageous.

What You'll Bring

You will bring one to three years of practical experience in accounts payable, finance operations, accounting support, or a closely related role. You should understand how invoices move from receipt through validation, approval, posting, reconciliation, and payment, and be comfortable following defined controls without losing sight of service quality. A commerce, accounting, finance, or related educational background will help you apply core accounting concepts accurately. You will be detail-oriented, dependable, and comfortable working with transaction-level information where small errors can create financial, compliance, or vendor-impacting consequences. You should be able to use Excel confidently for sorting, filtering, lookups, basic formulas, and reconciliation work, while adapting quickly to ERP or accounting platforms. Strong communication matters because the role requires regular coordination with vendors, procurement, approvers, and finance colleagues. We are looking for someone who takes ownership, documents work clearly, raises concerns early, and looks for practical ways to make processes faster, more controlled, and easier to audit.

Why Join Us

• Own a business-critical finance process where accuracy, timeliness, and control directly influence vendor trust, cash visibility, and the organization’s ability to operate smoothly.
• Build broad finance operations experience by working across invoice processing, reconciliations, payments, month-end close, compliance, systems, and cross-functional stakeholder coordination.
• Grow in a collaborative environment that values process improvement, clear accountability, continuous learning, and thoughtful use of data and technology.
• Work in a hybrid Pune role that combines structured finance operations with meaningful interaction across vendors, procurement, business teams, and internal stakeholders.

What We Offer

• A hybrid work environment in Pune with clear responsibilities, collaborative finance operations, and exposure to practical accounting systems and business processes.
• Opportunities to strengthen accounts payable, reconciliation, compliance, reporting, and process-improvement skills while working with experienced finance and cross-functional teams.
• A role with visible operational impact, structured ownership, and room to grow as the organization scales its finance processes and controls.