Finance Executive

Location: Gurgaon, Haryana, India | Experience: Early Career (1–4 years)

About the Company

TheHireHub.AI is an AI-driven recruitment platform that automates sourcing, screening, candidate engagement, and coordination across the hiring process. Built on insights from more than 3,000 global hiring projects and backed by over 20 years of executive search expertise, the platform helps mid-market and growth-stage companies hire faster and more efficiently across India, APAC, MEA, and a growing global footprint. Headquartered in Gurugram, Haryana, TheHireHub.AI is a privately held, pre-seed company founded in 2025. Its mission is to empower hiring teams by reducing administrative work and enabling faster, smarter hiring decisions. The company combines recruitment expertise with technology to create a more seamless and effective hiring experience. With a small, growth-oriented team, TheHireHub.AI values innovation, efficiency, empowerment, and a diverse, equitable, and inclusive workplace culture. The Finance Executive will support the financial discipline that enables this growing technology business to operate reliably and scale responsibly.

About the Role

The Finance Executive will own day-to-day bookkeeping, payroll coordination, and finance administration for TheHireHub.ai. Through Tally and supporting tools, the role will maintain accurate accounting records, organize documentation, and support timely tax compliance and payroll processing. The position will help ensure financial information remains complete, current, and usable for internal decisions and reporting. The successful candidate will manage routine entries, reconciliations, payroll inputs, payables or receivables support, and finance documentation with strong attention to detail. They will coordinate with internal stakeholders to collect information, resolve discrepancies, and keep recurring obligations on track. The role is designed for a finance professional with 1–4 years of experience who can work independently on operational tasks while escalating exceptions appropriately. Business impact will come from reliable books, accurate payroll, fewer errors, stronger compliance discipline, and predictable finance execution.

Key Responsibilities

• Maintain day-to-day bookkeeping in Tally, including accurate transaction recording and supporting documentation, so financial records remain complete, current, and ready for review.
• Coordinate monthly payroll inputs, validate approved compensation data, maintain payroll records, and support accurate, timely salary processing while protecting employee confidentiality.
• Manage routine reconciliations across ledgers, bank records, payroll schedules, and supporting documents, identifying variances early and improving confidence in reported financial information.
• Support tax compliance activities by preparing accurate data, maintaining documentation, and tracking deadlines, reducing the risk of missed filings, penalties, or incomplete submissions.
• Process and organize invoices, expenses, receipts, and payment records, creating an auditable trail that enables timely approvals and dependable cash-flow administration.
• Coordinate with internal teams and external advisors to collect finance inputs, resolve discrepancies, and close recurring accounting and payroll tasks within agreed timelines.
• Prepare periodic finance reports and schedules from accounting records, giving stakeholders clear visibility into transactions, payroll status, outstanding items, and compliance requirements.
• Maintain organized digital and physical finance records, applying consistent naming and documentation practices that improve retrieval, review, and audit readiness.

Essential Skills & Technologies

• Hands-on proficiency in Tally and practical bookkeeping, including ledger maintenance, journal entries, transaction classification, and basic financial record management.
• Working knowledge of payroll administration, salary inputs, payroll records, statutory deductions, and coordination with internal stakeholders or external payroll providers.
• Working knowledge of Indian tax compliance processes, finance documentation, filing support, and deadline tracking, with the judgment to escalate uncertain or complex matters.
• Strong spreadsheet, reconciliation, numerical accuracy, and documentation skills, combined with dependable follow-through on recurring operational finance responsibilities.
• Ability to identify discrepancies, investigate underlying records, and communicate clear explanations or required actions to finance and non-finance stakeholders.
• Comfort working independently in a detail-intensive environment while maintaining confidentiality, process discipline, and consistent quality across routine accounting tasks.

Additional Plus

• Experience supporting GST, TDS, income-tax documentation, payroll statutory compliance, or coordination with external accountants and tax professionals will strengthen performance in this role.
• Familiarity with Excel or Google Sheets, invoice workflows, expense management, payroll registers, and basic reporting processes will help improve speed and visibility.
• Exposure to startup or fast-changing business environments, where processes evolve and priorities require practical organization, will be an advantage.

What You'll Bring

• You will bring 1–4 years of practical experience in bookkeeping, accounting operations, Tally, payroll coordination, and tax compliance support. You should be comfortable owning recurring finance tasks from source documentation through recording, reconciliation, review, payroll follow-up, and reporting.
• Attention to detail is essential because the quality of your work directly affects reporting reliability, payroll accuracy, compliance readiness, and management confidence. You will know how to maintain clean ledgers, organize invoices and receipts, validate payroll inputs, track open items, and identify inconsistencies before they become larger issues.
• You should also bring working knowledge of relevant Indian tax and payroll processes, along with the discipline to protect deadlines, documentation quality, employee confidentiality, and data accuracy. Strong spreadsheet skills and clear written communication will help you coordinate effectively with internal teams, employees, vendors, and external advisors.
• We value someone who is dependable, organized, willing to ask questions, and able to improve simple processes without losing control over accuracy. The right candidate will combine hands-on accounting capability with ownership, sound judgment, and a practical approach to solving day-to-day finance problems.

Why Join Us

• Build broad, hands-on exposure across bookkeeping, payroll, Tally, reconciliations, tax compliance, and finance administration while contributing directly to dependable business operations.
• Take meaningful ownership early in your career, with the opportunity to improve documentation, recurring workflows, payroll coordination, and financial control discipline through practical execution.
• Work in a role where accuracy and follow-through create visible business impact by strengthening reporting quality, payroll reliability, compliance readiness, and internal financial visibility.

What We Offer

• A finance role with practical exposure to bookkeeping, payroll, Tally, reconciliations, tax compliance, and recurring accounting operations.
• An opportunity to develop stronger ownership, process discipline, and commercial understanding through hands-on responsibility across core finance and payroll workflows.
• A structured environment focused on accurate records, timely execution, clear documentation, employee confidentiality, and dependable support for business decision-making.