Project Manager – Event Design & Decor Execution

Project Manager – Design & Decor

Execution

Location: HQ27, Gurugram, Haryana (Must be Gurgaon-based or ready to relocate immediately)
Reporting To: Head of Projects / Senior Events Lead Employment Type: Full-time

Job summary

We are seeking a detail-oriented and creative Project Manager with hands-on experience in event

design

and

decor

execution.

This

role

is

critical

to

the

successful

delivery

of

our

projects,

ensuring

that

every

design

element

is

flawlessly

produced

and

installed

on-site.

The

Project

Manager

will

oversee

the

entire

decor

process—from

concept

development

and

vendor

coordination

to

on-ground

execution—working

closely

with

internal

teams

and

external

partners

to

bring

our

vision

to

life.

Experience

with

leading

event

agencies

such

as

FSIX,

Altair

Event,

A3

(A

cube)

event

design

or

Silhouette

Events

will

be

highly

regarded.

Key responsibilities

1. Project Planning & Coordination ● Interpret creative briefs and develop actionable project plans for decor and design execution.

• Prepare detailed production schedules, resource lists, and installation timelines for each event.

• Coordinate with design, production, and logistics teams to align on project deliverables. 2. Vendor & Material Management

• Identify, source, and manage decor vendors, fabricators, and suppliers for all design elements.

• Negotiate contracts, manage procurement, and ensure timely delivery of materials and props.

• Maintain a decor vendor tracker with up-to-date information on quality, pricing, and reliability.

3. Production Oversight ● Supervise fabrication of decor elements, conducting regular quality checks at vendor workshops.

• Organize and lead pre-event production meetings to review progress and troubleshoot issues.
• Ensure all production activities adhere to design specifications, safety standards, and timelines.

4. On-Site Execution ● Lead on-ground installation and dismantling of decor at event venues. ● Oversee set-up teams, ensuring proper allocation of manpower and resources. ● Address any on-site challenges or last-minute changes swiftly and effectively. 5. Client & Stakeholder Coordination ● Serve as the primary point of contact for decor-related queries from clients and internal teams.

• Attend client meetings and site visits to understand expectations and provide technical input.
• Ensure all deliverables meet client standards and are completed within agreed budgets. 6. Documentation & Compliance
• Maintain comprehensive project documentation, including budgets, vendor contracts, and design

approvals.

• Ensure all decor installations comply with venue regulations and safety requirements.
• Support the sourcing and vetting of new decor vendors and freelancers as needed.

Skills & requirements

• Strong project management skills with a focus on event design and decor execution.
• Creative problem-solving ability and a keen eye for detail.
• Experience managing multiple vendors and production timelines simultaneously.
• Excellent communication and coordination skills; able to work with diverse teams.
• Proficiency in project management and documentation tools (Excel, Google Sheets, Asana,

Trello,

etc.).

• Familiarity with materials, fabrication techniques, and decor production processes.
• Ability to thrive under pressure and adapt to changing event requirements.
• Willingness to work extended hours during event periods.

Qualifications & experience

• Bachelor's degree in Event Management, Design, Architecture, or related field (or equivalent

experience).

• 4–6 years' experience in project management for event design and decor, preferably with top-tier

event

agencies

(e.g.,

FSIX,

Altair

Event,

Silhouette

Events).

• Demonstrated portfolio of successful event decor projects.
• Experience working with premium clients and high-profile events is a plus.

Preferred tools

Tool Type Suggested Platforms Used By (Role)
Project Management Asana, Trello, Monday.com Project Manager
Documentation Google Drive, SharePoint, OneDrive

Project Manager

Scheduling/Reminders Google Calendar, Outlook Project Manager
Design & Presentations Canva, PowerPoint, Adobe Acrobat

Project Manager

Work Schedule

• Weekly Off: Sunday
• Other Saturdays: Working
• Timings: 9 AM – 7:30 PM Dubai time (standard office hours)
• Note: This role may occasionally require working outside these hours during event builds or

urgent

project

phases.

Any

extra

hours

or

weekend

work

will

be

offset

with

comp

time

or

adjusted

in

the

schedule

as

per

company

policy.

Salary & Emoluments

Total CTC: Approximately 2 lakhs per month (INR) Final package will depend on the candidate's experience with event decor execution, project management

skills,

and

portfolio

quality.